Terms and Conditions
CAMP INFORMATION AND REGULATIONS – 2026
In the interest of the safety, comfort, and welfare of all campers, the following information and regulations apply. Please read carefully and seek clarification if needed before submitting your application form, which confirms your agreement to abide by all regulations.
ARRIVAL & CHECK-IN
The camp Registration Office opens for check-in from Thursday, 9th April at 9:00am. All campers must check in at the Registration Office on arrival to receive their site allocation and wristbands. No Campers will be granted entry prior to Thursday the 9th of April.
Check-in Hours:
- Thursday 9th April: 9:00am – 10:00pm
- Friday 10th April: 9:00am – 10:00pm
No entry to the campground is permitted after 10:00pm, unless prior arrangements have been made with the Registration Office. Please call 0412 376 860 to arrange.
FEES
- Accommodation/site fees are payable as per the application form.
- A general Camp Attendance Fee is also required per person.
- Children are required to pay their division’s Activity Fee for participation in activities and non-sabbath programs.
- You will be responsible for the cost attributed to the repairing of any damage inflicted upon the grounds. To the maximum extent of $250.00.
APPLICATIONS
Applications will not be accepted without full payment and must be submitted by a responsible adult. The Camp Administration reserves the right to accept or reject applications.
FURNITURE SHED
Open:
- Thursday 9th & Friday 10th April: 9:00am – 10:00pm
All furniture must be pre-ordered before 6th April.
Furniture will be available from the Big Shed. Please return your items to the Big Shed at the end of Camp and check out with the team. No furniture deposit is required.
SECURITY
Professional security will be on-site 24/7. While security is in place, the safety of valuables cannot be guaranteed. Camp Administration takes no responsibility for lost or stolen items. Campers must follow the directions of security personnel.
Any theft of unauthorised removal of property will result in the immediate eviction of all occupants registered to that site. No refunds will be granted.
VEHICLES & PARKING
- Vehicle entry is permitted 6:00am – 10:00pm only.
- On Sabbath, vehicle entry is permitted only for disabled campers and minimal exempt personal.
- One vehicle per site; others must park in the designated car park.
- Display your site parking sticker at all times.
- Speed limit is 10kph – violations will result in vehicle access being revoked.
- Vehicles not registered to a site must use the front gate car park.
- All Vehicles must be registered with Service NSW. Non-registered vehicles will not be permitted onsite.
ELECTRICITY & POWER SAFETY
- No generators are permitted on any site without prior written permission from the NNSW Conference. Please use the email at the bottom of this document.
- No extension leads are to be run between sites. Power leads must only connect directly to the power pole assigned to your site.
- If a caravan battery needs charging, please enquire respectfully at the Big Shed. While we will do our best to assist, no guarantees can be made.
DISABLED AMENITIES
To access disabled facilities, campers must provide proof of disability and a $20 cash key deposit, refundable upon return. Do not keep keys for other events such as Grey Nomads.
NO E-BIKES, SCOOTERS, PUSH BIKES OR SKATEBOARDS
Due to high foot traffic and safety risks during Big Camp, no e-bikes, scooters, push bikes, or skateboards are to be ridden around the campground.
If you require the use of a scooter for disability reasons, please notify and seek permission from the NNSW Conference Office in advance, please use the email at the end of this document.
Unregistered motorbikes are strictly prohibited and may not be ridden around the campground or on any surrounding land.
Failure to comply may result in the immediate confiscation of the item (to be collected upon departure), or the removal of all registered occupants from that site.
ALCOHOL, TOBACCO & OTHER DRUGS
The campground is a strictly alcohol, tobacco, and drug-free environment. Possession or use will result in removal from the grounds.
CHILD SAFETY
Parents and guardians are fully responsible for their children at all times. While programs are provided, Camp is not a child-minding facility, and the Conference cannot guarantee their safety.
To opt out of promotional photography for your child, notify the NNSW Conference prior to Camp.
Children may only attend children’s divisions they are registered to. Eg. A child registered to early primary may not attend a Junior tent event. This is for child safety and allows us to meet and exceed legal requirements.
SITE ALLOCATION
While we do our best to accommodate site requests, we cannot guarantee specific allocations. Site assignments are reviewed each year, and no site is considered permanently reserved, regardless of how many consecutive years it has been occupied.
All site allocations are determined by the Camp Secretary and are final.
CAMP REGULATIONS
- No one may sleep on-site without being a registered camper.
- Campers under 18 must be accompanied by an adult.
- Modest attire is required in public.
- Offensive or loud language is not tolerated.
- No noise after 11:00pm; limit noise after 10:00pm.
- No private business, sales, or advertising unless approved by the Conference.
- Pets are not permitted on the grounds without approval by the NNSW Conference.
- Water balloons are prohibited at the Yarra Holiday Park.
- Valuables should not be left unattended.
MOBILE PHONES
Please silence phones during all meetings out of courtesy.
CAMPSITE RULES
- Minimum 2.5m distance between each accommodation unit.
- Maximum 6 people per site. (Exceptions may allowed with approval if immediate family size exceeds this number)
- Caravans and annexes must remain entirely within site boundaries.
- If placing a small tent or swag alongside a caravan, it must remain within the site boundary and not encroach on walkways or neighbouring areas. Tents exceeding the size limit may be asked to be removed to comply with safety and spacing regulations.
- Conference tents cannot be connected to each other using any tarps or materials.
- A gazebo may be connected to the front of a Conference tent, so long as it remains within your site boundaries and does not extend into public or neighbouring areas.
CANCELLATIONS
- All cancellations incur a $30 fee.
- After 28th March 2026, 50% of the full fee will be charged.
To cancel, contact:
Melinda – (02) 4951 8088
Email: nnswbigcamp@adventist.org.au